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EHR Budget Calculator

Build a realistic budget for your EHR project using our free tool.

Informed by data from 17,000+ real-world EHR projects.

Your practice

Practices with more physicians typically take longer to choose and negotiate lower per-seat pricing.

Everyone who logs in day to day, not just physicians. Nurses, front-desk and billing staff usually make up most of this number.

Over 93% of 2026 EHR buyers want cloud hosting, so this shifts the estimate for anyone still weighing on-premise.

Almost there

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Your estimated budget

5-year total cost of ownership

$0

Average annual budget

$0

Budget per user (5-year)i

$0

How this compares

Your estimate
$0
Market average
$6,000

Per-user, five-year figure. The market average is five times the documented $1,200 per-user annual average from the report dataset.

Planning notes

Figures are modelled from aggregate data in Software Path's 2026 EHR Software Report, based on 17,674 active EHR selection projects gathered between 1 January 2020 and 31 July 2026, used under CC BY-ND with attribution to Software Path. This calculator gives a planning estimate only; actual pricing depends on the vendor, scope and region you choose.